{"id":27887,"date":"2022-06-10t10:20:08","date_gmt":"2022-06-10t14:20:08","guid":{"rendered":"\/\/www.deco-dalles.com\/?p=27887"},"modified":"2024-01-12t11:05:27","modified_gmt":"2024-01-12t16:05:27","slug":"4-tactics-understand-a-schedule-you-didnt-build","status":"publish","type":"post","link":"\/\/www.deco-dalles.com\/4-tactics-understand-a-schedule-you-didnt-build\/","title":{"rendered":"4 tactics to understand a schedule you didn&#8217;t build"},"content":{"rendered":"<p>you stepped into work today and were suddenly whisked away to a meeting, only to hear that you will be taking over full responsibility for someone else\u2019s project plan and schedule. whether you like it or not you will have to tackle understanding this new\u00a0schedule. so what now!? before you freak out in a quiet little corner, breathe and take the first steps of trying to understand as much as you can of the primavera p6 schedule you&#8217;ve just been handed.<\/p>\n<p>here are <strong>4 tactics<\/strong> that you can utilize to avoid getting overwhelmed when taking over someone else\u2019s schedule, whether it is a straightforward plan\u00a0or disastrous abomination.<\/p>\n<hr \/>\n<h2>1. figure out how the plan was created by reviewing all documentation<\/h2>\n<p>ask for <strong>all supporting documentation<\/strong> before you try to unravel your new schedule.<\/p>\n<p><strong>here\u2019s a list of what you should inquire about:<\/strong><\/p>\n<ul>\n<li>request the <strong>project charter <\/strong><\/li>\n<li>ask for the approved <strong>work estimate <\/strong><\/li>\n<li>ask for any <strong>scoping <\/strong>docs<\/li>\n<li>ask for any relevant <strong>drawings <\/strong><\/li>\n<li>request all <strong>specification <\/strong>documents<\/li>\n<li>get and read any relevant <strong>contractual <\/strong>documents<\/li>\n<li>is there a <strong>document repository <\/strong>on a file share somewhere these and other documents might be located? find out and start getting up to speed.<\/li>\n<\/ul>\n<hr \/>\n<h2>2. look at the bigger picture &#8211; dates, durations, deadlines<\/h2>\n<p>don\u2019t get lost in the little details of project execution and controls.<\/p>\n<p><strong>find the 4 key project dates and analyze them:<\/strong><\/p>\n<ul>\n<li>planned finish date<\/li>\n<li>planned start date<\/li>\n<li>data date<\/li>\n<li>must finish by date \u2013 the project\u2019s deadline<\/li>\n<\/ul>\n<p>make sure these dates line up correctly. <strong>for example:<\/strong> ensure the data date is within the bounds of the planned start and finish dates.<\/p>\n<hr \/>\n<h2>\u00a03. do a walk through with the project manager<\/h2>\n<p>reach out to your project manager or project sponsor and schedule a meeting for a thorough review of the schedule so that you are able to understand the goals, key dates, progress, etc.<\/p>\n<p><strong>some questions that you can ask for clarity are:<\/strong><\/p>\n<ul>\n<li>what was working well with the previous scheduler? what was not working well?<\/li>\n<li>what reporting or statusing processes should you know about? other processes?<\/li>\n<li>does the schedule have known gaps? is it missing scope?<\/li>\n<li>what areas of the schedule should you focus on addressing first?<\/li>\n<li>does the schedule represent <a href=\"\/\/www.deco-dalles.com\/measuring-project-progress-methods\/\">accurate progress<\/a> in the field? is it up to date?<\/li>\n<li>what impacts do you foresee that will affect the schedule?<\/li>\n<\/ul>\n<hr \/>\n<h2>\u00a04. evaluate the project&#8217;s size<\/h2>\n<p>knowing the size of the project that you are tackling is important. this will help you accurately determine the number of activities and structure of the project plan.<\/p>\n<p>there are 2 features in primavera p6 that can help you determine the size of your project. here we will look at:<\/p>\n<ol>\n<li>what is the overall duration of the project?<\/li>\n<li>how many activities make up the schedule?<\/li>\n<\/ol>\n<h3><strong>activity count in primavera p6<\/strong><\/h3>\n<ol>\n<li>add the column &#8220;<strong>activity count<\/strong>&#8221; to your <a href=\"\/\/www.deco-dalles.com\/10-primavera-p6-\u2026s-must-implement\/\">activity layout<\/a>. this is a simple column with a value of &#8220;1&#8221; in each activity field. use it to tally the number activities on screen.<\/li>\n<li>turn off any filters and <a href=\"\/\/www.deco-dalles.com\/group-by-p6-activity-codes-tutorial\/\" rel=\"noopener noreferrer\" target=\"_blank\">group by wbs<\/a>.<\/li>\n<li>note the totals for the column &#8220;activity count&#8221; for the project and for each phase or wbs level.<\/li>\n<\/ol>\n<h3><strong>what you should look for: <\/strong><\/h3>\n<ul>\n<li>how long is the schedule in days?<\/li>\n<li>could it be better divided into multiple schedules?<\/li>\n<li>how many activities make up the schedule?<\/li>\n<li>are there enough activities to represent the duration of the project? (i.e.: is there enough detail?)<\/li>\n<li>are there too many activities? (i.e.: is there too much detail?) overly large schedules are hard to update, change and manage. can you combine or merge activities or use steps to remove unnecessary activities?<\/li>\n<\/ul>\n<hr \/>\n<h3><strong>want more?<\/strong><\/h3>\n<p>for <strong>9 more tactics and in depth explanations and helpful hints<\/strong> on how to understand and decode someone else\u2019s project schedule download the ebook <a title=\"decipher the disaster ebook\" href=\"http:\/\/offers.plannertuts.com\/primavera-p6-ebook-how-to-analyze-a-primavera-p6-schedule\" target=\"_blank\" rel=\"noopener noreferrer\">decipher the disaster<\/a>.<\/p>\n<p><span id=\"hs-cta-wrapper-834efcba-ffe7-461a-9e9d-6062486283c9\" class=\"hs-cta-wrapper\"><span id=\"hs-cta-834efcba-ffe7-461a-9e9d-6062486283c9\" class=\"hs-cta-node hs-cta-834efcba-ffe7-461a-9e9d-6062486283c9\"><!-- [if lte ie 8]>\n\n\n<div id=\"hs-cta-ie-element\"><\/div>\n\n\n<![endif]--><a href=\"http:\/\/cta-redirect.hubspot.com\/cta\/redirect\/297539\/834efcba-ffe7-461a-9e9d-6062486283c9\" target=\"_blank\" rel=\"noopener noreferrer\"><img decoding=\"async\" id=\"hs-cta-img-834efcba-ffe7-461a-9e9d-6062486283c9\" class=\"hs-cta-img aligncenter\" style=\"border-width: 0px;\" src=\"https:\/\/no-cache.hubspot.com\/cta\/default\/297539\/834efcba-ffe7-461a-9e9d-6062486283c9.png\" alt=\"new call-to-action\" \/><\/a><\/span><script src=\"https:\/\/js.hscta.net\/cta\/current.js\" charset=\"utf-8\"><\/script><script type=\"text\/javascript\">\/\/ <![cdata[ hbspt.cta.load(297539, '834efcba-ffe7-461a-9e9d-6062486283c9'); \/\/ ]]><\/script><\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>you stepped into work today and were suddenly whisked away to a meeting, only to hear that you will be&#8230;<\/p>\n","protected":false},"author":5,"featured_media":54489,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","_kad_post_transparent":"","_kad_post_title":"","_kad_post_layout":"","_kad_post_sidebar_id":"","_kad_post_content_style":"","_kad_post_vertical_padding":"","_kad_post_feature":"","_kad_post_feature_position":"","_kad_post_header":false,"_kad_post_footer":false,"footnotes":""},"categories":[193],"tags":[],"content-topics":[],"class_list":["post-27887","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-project-controls-tips-tutorials"],"acf":[],"yoast_head":"<!-- this site is optimized with the yoast seo premium plugin v23.3 (yoast seo v23.3) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>4 tactics to understand a schedule you didn&#039;t build<\/title>\n<meta name=\"description\" content=\"did you inherit someone else&#039;s schedule in primavera p6 with no warning? these 4 tactics will get you on the right path to understanding someone else&#039;s plan.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"\/\/www.deco-dalles.com\/4-tactics-understand-a-schedule-you-didnt-build\/\" \/>\n<meta property=\"og:locale\" content=\"en_us\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"4 tactics to understand a schedule you didn&#039;t build\" \/>\n<meta property=\"og:description\" content=\"did you inherit someone else&#039;s schedule in primavera p6 with no warning? these 4 tactics will get you on the right path to understanding someone else&#039;s plan.\" \/>\n<meta property=\"og:url\" content=\"\/\/www.deco-dalles.com\/4-tactics-understand-a-schedule-you-didnt-build\/\" \/>\n<meta property=\"og:site_name\" content=\"世界杯2022亚洲比赛时间
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