{"id":45010,"date":"2019-02-03t04:45:07","date_gmt":"2019-02-03t09:45:07","guid":{"rendered":"\/\/www.deco-dalles.com\/?p=45010"},"modified":"2019-10-18t13:23:56","modified_gmt":"2019-10-18t17:23:56","slug":"build-a-winning-report-when-offtrack","status":"publish","type":"post","link":"\/\/www.deco-dalles.com\/build-a-winning-report-when-offtrack\/","title":{"rendered":"how to build a winning report even when you’re off track"},"content":{"rendered":"
tracking a project effectively is one of the most challenging requirements a project manager will face. every customer has its own set of requirements and data that they want to consider; but in general, it\u2019s all about costs<\/a>, schedule<\/a> and scope<\/a>.<\/p>\n the effectiveness of a project tracker is vital for a project progress as it represents a snapshot of the current conditions and can be useful for stakeholders and project team members to detect delays, or costs overrun.<\/p>\n so, what are the most important factors to consider when tracking project progress? what information can we present and how can we capture the important facts? let\u2019s discuss and review the methods and reports you can use to communicate your projects progress successfully.<\/p>\n the first step to tracking a project is to identify the critical aspects, deliverable and milestones. based on that information, the project tracker will be developed to provide detailed information such as health and issues delivered to project stakeholders on a weekly basis or more frequent as deemed applicable. other components that must be a part of the report are:<\/p>\n a key aspect to developing a report is team collaboration<\/a>. having input from different business units will make your report well-rounded and more attractive to the recipients. make sure that you are using graphs and tools to demonstrate project updates, quantities completed, and summary of milestones completed or in progress.<\/p>\n don\u2019t overestimate or be too optimistic while reporting, it\u2019s always good to report on more achievements completed than the ones projected to be completed. it\u2019s also good practice to assign due dates or completion dates to open items and have all major milestones covered in your report.<\/p>\n this is probably the most important aspect of the report as it involves money from the project stakeholders. start by indicating the labour costs tied to the project and present a summary of costs accrued and cost to complete the project. this section needs to have a detailed analysis of changes, modifications and time extensions that are affecting the project.<\/p>\n the cost section needs to have graphs showing the accumulated costs, broken down by material, labour and the project costs including potential savings that the project might produce. a project dashboard is the best way to represent all costs, labour and schedule issues on a project. the dashboard is easily maintained on a weekly basis providing a clear panorama of the project status.<\/p>\nkey steps of project tracking<\/h3>\n
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developing a winning report even when you are off-track<\/h3>\n
important aspects: labour, costs & schedule<\/h3>\n
overlooked sections: risks & issues<\/h3>\n